SchoolStatus Forms & Flows: A Workflow Automation Solution for K-12 Districts

Managing processes like student registration is anything but easy. It requires reams of paper, complex processes, and tons of back-and-forth between school staff and parents. There’s just so much to consider, like making sure parents fill out the right forms, following up with families who fail to complete required forms, ensuring staff members have all of the necessary forms before the first day of school, and a whole lot more.

To make managing forms and automating workflows a bit easier, we’re excited to add another innovative solution to the SchoolStatus family of products: SchoolStatus Forms & Flows (formerly Operoo), a workflow automation platform designed to streamline and simplify processes for K-12 schools and districts.

In this post, we’ll explain how SchoolStatus Forms & Flows can help your district operate more efficiently and save valuable time. 

Digitize Paper-Based Forms

The heart of SchoolStatus Forms & Flows is digital forms. The platform allows you to make any paper-based form digital including things like field trip forms, student registration, staff forms, and medical cards.

With fully customizable digital forms, you can:

• Allow parents to complete forms on any device. The days of parents crowding into the front office to complete back-to-school forms are officially over! Instead, SchoolStatus Forms & Flows allows you to send parents a link to a digital form that they can complete on any device and in the language of their choice.
• Find form completions in a few clicks. Rifling through a file cabinet to find the right form amid a crisis can be a nightmare. Luckily, digitizing paperwork means you can access form responses online or on our mobile app.
• Cut down on costs. By reducing the amount of paper flowing through your district, you’re not just saving the trees—you’re saving valuable time and money from your budget. 

Automate Key Workflows

SchoolStatus Forms & Flows doesn’t stop at just helping you digitize paperwork. Instead, we digitize the whole process. Think about everything that happens after a form is submitted. We can help with all of it!

Here’s how a school field trip might look with the power of automation:

• A teacher submits a field trip request form digitally
• The Assistant Principal in charge of student enrichment receives an email with the form submission attached and the option to approve the trip request or deny it with additional information
• The minute the trip is approved, the teacher receives an email with the good news and forms to request coverage for chaperones, submit a field trip meal request to the cafeteria, and a district-level form to request transportation
• The teacher submits the additional forms and sends out a field trip permission form to all of the parents in her classroom
• Families fill out the form in their native language on the device of their choice. They also can submit digital payments, instead of sending cash with their children.
• The teacher can run a report at any time to see which of her students have filled out permission slips. In the background, SchoolStatus Forms & Flows handles following up with parents who have yet to submit the permission form.
• 🎉 Students enjoy the trip! The teacher is happy that running a field trip didn’t pull her away from her usual duties.

If your team spends hours completing all of the tasks that come after a form is submitted, automating the whole process with SchoolStatus Forms & Flows could give you all back tons of time.

Forms & Flows for Family Communications

SchoolStatus Forms & Flows allows families to complete forms on any device, in the language of their choice. But that’s just the beginning. The platform helps families submit the right forms, pay school fees and fines digitally, and protect their privacy.

SchoolStatus Forms & Flows helps families:

• Never miss an important form. Automated workflows can make forms available to families based on their responses. For example, if a family indicates that their child has to take medication each day, they would get access to a form that requires them to explain proper medication administration to the School Nurse. These automation steps help ensure the right families access the right forms with zero guesswork.
• Securely process cashless payments. Process library fees, field trip costs, extracurricular dues, lunch bills, and more with secure browser-based payments. 
• Protect privacy. School forms can include lots of sensitive data from students or staff members. Submitting forms digitally means you never have to worry about a file cabinet left open or a form left on a desk for anyone to see.

If you’re ready to start saving time, effort, and stress in your district, give SchoolStatus Forms & Flows a try. Reach out to our team for a demo of SchoolStatus Forms & Flows, and see for yourself what efficient digital workflows can do for your district.